Last updated November 8, 2023
What is a Resignation Letter?
A Resignation Letter, also known as a notice letter, is a short, formal letter you write to notify your employer that you’re leaving the company. Usually, you provide a Resignation Letter after giving your employer verbal notice that you’ll be resigning.
Providing a Resignation Letter is a necessary step in resigning, as it’s a written confirmation of your leaving and contains your notice period. Additionally, writing a Resignation Letter demonstrates professionalism by expressing your gratitude for the opportunities the company has given you.
A Resignation letter is also known as a:
- Letter of resignation
- Formal resignation letter
- Notice of resignation
- Notice letter
- Letter of notice
- Two weeks’ notice letter
Why should I write a Resignation Letter?
Writing a Resignation Letter is a courtesy to your employer. In addition, giving your employer a Resignation Letter, and providing adequate notice, can increase the chance that they give you a positive reference.
If you don’t provide the notice outlined in your job contract, employers can seek legal action for breaching your contract. For example, if you do not provide the correct notice, an employer may seek compensation for any temporary staff they need to cover your vacant position.
A Resignation Letter provides evidence of your resignation should your employer claim that you didn’t provide notice and take legal action.
How much notice should I give my employer?
Check your Employment Contract or company handbook, as your current company may have a required notice period. If there is no policy, you should always give reasonable notice when leaving a position to provide the company time to find your replacement.
In the United Kingdom, you must provide at least a week’s notice if you have worked for the company for at least one month. However, your seniority may require an extended notice period.
How do I write a Resignation Letter?
A professional Resignation Letter should be concise and only include details about your resignation that foster an amicable end to your employment.
LawDepot’s questionnaire makes it easy to fill in the key information you need for your letter. First, choose a template that matches your reason for resigning, and then provide the following:
- Your employer’s details: This can be the company name or an individual. You can also address a direct recipient, such as your human resources coordinator, hiring manager, or direct supervisor.
- Your details and job title: Include your name and position on your resignation letter. You also have the option to include your contact details.
- Your resignation dates: Your Resignation Letter should include the date you give it to your employer and your last date of employment.
LawDepot’s template includes a sentence where you wish your employer well and offer your assistance during the notice period. Offering assistance shows professionalism and commitment to a smooth transition.
What should not go in my Resignation Letter?
Even if you’re not leaving your position on the best terms, your Resignation Letter should only have relevant information your employer needs to know. So, don’t include the following:
- Unprofessional language
- Grievances with the company or colleagues
- An outline of your next job or career decisions
LawDepot’s Resignation Letter template doesn’t prompt you to include anything irrelevant or unprofessional.
Handing in a Resignation Letter
When you decide it’s time to hand in your resignation, it is always best to check your Employment Contract or the company handbook to determine how you’ll need to hand in your resignation.
If there is no set policy, the best way to give your notice is to deliver your Resignation Letter in person to show consideration toward your employer.
Can I email my Resignation Letter?
Yes, you can email your Resignation Letter when you can’t give it to your employer in person. An example would be if you work remotely. In this case, you must write an email with a proper subject line, such as Notice of Resignation. Briefly and professionally explain the reason for your email and attach a signed PDF copy of your Resignation Letter.
