Equipment Hire Agreement Information
Alternate Names:
An Equipment Hire Agreement is also known as a/an:
- Equipment Rental Agreement
- Equipment Lease Agreement
- Equipment Loan Agreement
- Heavy Equipment Lease Agreement
What is an Equipment Hire Agreement?
An Equipment Hire Agreement is a contract used between two parties in which one rents equipment to the other. The contract details the expectations and roles of both parties, such as payment details, who is responsible for maintaining the equipment during the rental period, and more.
LawDepot's Equipment Hire Agreement template can be used in England, Scotland, Wales, and Northern Ireland.
Who are the parties in an Equipment Hire Agreement?
There are two parties in an Equipment Hire Agreement:
- The owner: either an individual or company (such as a contractor or a commercial cleaning business) that owns and rents out the equipment
- The hirer: either an individual or organisation (for example, a homeowner or a housekeeper) that rents the equipment from the owner
What is addressed in an Equipment Hire Agreement?
An Equipment Hire Agreement outlines:
- The value and identifying characteristics of the equipment (like a serial number)
- Any restrictions on how the equipment may be used
- Whether the equipment hirer will maintain and repair the equipment, and replace damaged or lost equipment
- What purpose or job the equipment will be used for (such as for excavation in a particular location)
- How the equipment will be delivered and returned
- How much the rental will cost and how the owner will be compensated
- Whether the equipment hirer will provide a damage deposit and/or obtain insurance to cover the equipment
- How long the lease will be (for example, for a single job or a specific period like three months)
- Whether the hirer will have the option to purchase (rent-to-own) the equipment
Who should use an Equipment Hire Agreement?
Anyone providing an equipment rental service (such as heavy equipment rentals) should consider using an agreement to help them clearly define the terms and expectations of the rental with anyone renting equipment from them.
You can also use an agreement if you want to rent equipment from an individual, like a friend or family member, and they don't have an existing agreement for you to sign. Having a written equipment lease agreement that outlines the terms of the equipment rental will help ensure that both parties are aware of their rights and responsibilities. It can also help prevent any disputes that might arise.
Some of the individuals and organisations that typically use an equipment rental agreement include:
- Residential, commercial, or municipal construction companies or contractors (real estate developers, general contractors, small renovation contractors, etc.)
- Residential or commercial cleaning service providers (housekeepers, carpet cleaning companies, apartment cleaning companies, etc.)
- Agricultural companies and farmers
- Recreation organisations or contractors (party planners, special event coordinators, etc.)
- Any small business owners needing to rent equipment (photographers, landscapers, small restaurant managers, etc.)
What types of equipment can be leased in an Equipment Hire Agreement?
Any type of machine or tool can be leased with an Equipment Hire Agreement. This includes:
- Heavy machinery (construction vehicles such as dozers, excavators, forklifts, etc.)
- Cleaning tools (automotive cleaning equipment, industrial vacuums, steam cleaners, etc.)
- Agricultural tools (tractors, ploughs, backhoes, etc.)
- Recreational equipment (cameras, sporting goods, barbeques, tents, etc.)
- Appliances (fridges, freezers, etc.)
- Medical devices (lift chairs, wheelchairs, etc.)
- Office equipment (air purifiers, printers, etc.)